Library cards will be issued by the Polo Public Library to persons living within the library
district, which is Buffalo Township, upon presentation of proof of residence in the district.
Cards will be issued to children age 5 through 17 residing in the library district with the
signature of a parent or legal guardian. The child must be accompanied by the parent
or legal guardian with whom they reside and who meets the residency requirement.
Proof of residence will show a current address within the library district and may be
- Valid driver’s license or other state issued picture ID
If address is not current the photo ID and one of the following must be provided:
- Official piece of mail
- Car registration
- Current utility bill
- Lease agreement
- Property deed
- Current property tax bill
Application forms must be completed and signed in person and verified by a library staff
member. Library cards are valid for three years from the date of issuance.
Non-Resident Polo Public Library Card
Polo Public Library provides an annual library card for purchase by people living outside
the library’s jurisdictional boundaries and within the Polo School District. Non-resident
cards are valid for one year from the date of purchase. Family members must complete
applications in person. Individual cards may be issued upon request. Applicants must
provide a picture ID with current address. This non-resident card shall entitle the cardholder to all services provided by the Polo Public Library, including reciprocal borrowing.
The fee shall be determined by using the general mathematical formula as provided by
Illinois State Library.
Non-Resident Property Owner’s Card
Persons who do not live within the library district but who own or pay real estate tax for
property located within the boundaries of the library district may obtain a library card at
no charge upon producing a current itemized tax bill for that property and valid picture
identification. Only one card will be issued per tax bill. These cards are valid for one year
from the date of issuance.
Library Staff Card
A Polo Public Library card may be issued to staff members who reside outside the library
district. These cards are issued for one year. The card will be cancelled when the staff
member leaves the library’s employment.
Renewal of Library Card
To renew a Polo Public Library card, a patron must fulfill the necessary requirements to
obtain an original library card. All fines and fees must be paid before a card can be
Lost or Stolen Library Card
Lost or stolen Polo Public Library cards must be immediately reported to the library. The
cardholder is responsible for materials checked out on that card if the card is reported
lost or stolen to the Polo Public Library. A fee will be charged for the replacement of a
lost or stolen card.
Confidentiality of Records
All records in the Polo Public Library relating to patron registration and circulation of
materials are considered to be confidential in nature in accordance with the Library
Records Confidentiality Act (75 ILCS 70). The contents of registration and circulation
records shall not be made available to anyone except authorized library personnel or as
required by law. Only authorized library staff may provide information about overdue
and lost materials to a minor’s parent or legal guardian. Notices and bills are sent by
postal mail and/or e-mail. The Library will make a good faith effort to maintain
Responsibilities of Borrower
Cardholders are responsible for all materials borrowed on their card and must agree to
abide by the lending rules and all policies and regulations for the Polo Public Library. It is
the responsibility of the cardholder or the parent or legal guardian of a cardholder age
17 and under to notify the Library if the card is lost or stolen. The cardholder is responsible
for all materials checked out on their card until such time as the card is reported lost or
stolen. The parent or legal guardian of a cardholder age 17 and under is responsible for
the child’s selection of materials. It is the responsibility of the cardholder or the parent or
legal guardian of a cardholder age 17 and under to notify the Library of any change of
address, e-mail address or telephone number.
Circulation of Material
Materials from the Library’s circulating collection may be borrowed by valid library
cardholders in accordance with the Library’s policies and procedures. Valid library
cardholders include: Polo Public Library cardholders and those from other libraries
having reciprocal borrowing privileges. Polo Public Library is a member of the Illinois
Library System and participates in reciprocal borrowing as defined by the Illinois State
Library. Cardholders must present their library cards in order to check out materials.
Children age 17 and under holding Polo Public Library cards will be allowed to check out
materials without a card if they can provide their name, address and telephone number.
Patrons from other libraries must present a valid library card and supporting photo
identification, if requested. The card presented must be in good standing and clear of
any outstanding fines, overdue materials and blocks. Materials have specified loan
periods and must be returned on time and in good condition. Loan periods are defined
in the circulation manual.
Picking Up Another Cardholder’s Materials
The person picking up the materials must be able to present the library card of the
person for whom the hold has been placed. The Library will presume issues of
confidentiality are released if one cardholder allows someone else access to his/her
card. In addition, the cardholder will accept responsibility for all materials checked out
on his/her card while in the possession of another person.
Materials held by a cardholder beyond the date due will be considered overdue and
fines will be assessed according to a schedule of fines established by the Polo Public
Library Board of Trustees. Polo Public Library will make a good faith effort to notify
cardholders when their items become overdue. Overdue notification is a courtesy. The
Library is not responsible if the notification is not received by the cardholder. When a
patron claims to have returned material which the library records show to be
outstanding, library staff will make a thorough search for the material. If the material
cannot be located, the item may be checked out to Claims Returned. The library
director must authorize this action.
Lost and/or Damaged Material
An item is assumed lost at 35 days overdue. Library staff shall determine if an item is
damaged beyond repair or use. Lost items and those damaged beyond repair are
billed at the replacement cost of the item plus $5.00 processing fee. This processing fee
shall cover the cost of time and supplies necessary to order, catalog and process the
replacement item. The patron’s card and related privileges shall be blocked until
payment is made in full. If an item is returned prior to ordering of the replacement item,
the lost fee is replaced by the applicable overdue fee. Items which are of considerable
value, or items which have not been returned before an individual has moved out of the
area, and after which at least three attempts have been made to recover said items,
shall be assumed stolen. Assumed stolen items may be reported to the police as such.
Circulation - Fees
The Polo Public Library Board of Trustees has established, in addition to the schedule for
lost or damaged items, the following schedule of fines for overdue materials as well as
fees for other services provided by the Polo Public Library.
Overdue materials fees
- Books: $.10 per day, maximum of $5.00.
- Audiobooks: $.10 per day, maximum of $5.00.
- DVDs: $1.00 per day, maximum of $5.00.
- Videocassettes: $.50 per day, maximum of $5.00.
- CD-ROM: $.10 per day, maximum of $5.00.
- Magazines: $.10 per day, maximum of $5.00.
- E-Readers: $5.00 per day, maximum equal to replacement cost.
- Copies: $.25 per page for black and white, $.50 per page for color.
- Fax/transmission: $1.00 per page within the continental United States,
$10.00 for first page International and $1.00 each additional page.
- Fax/receipt: $.25 per page. The Polo Public Library assumes no
responsibility of notification of the receipt of a fax for an individual. The fax
will be held by the library for one week and then discarded if not picked
up. No effort to notify the individual of the arrival of the fax will be made.
- Computer printouts: $.25 per page for black and white, $.50 per page for
color. This fee applies to all material printed by library printers including,
but not limited to, Internet downloads, CD-ROM product information,
personal work, and graphics.
- Damaged DVD or CD case: $1.00 per case.
- Lost or stolen library card: $2.00 replacement fee.
- Lost or damaged items: Replacement cost plus $5.00 processing fee.
Circulation - Interlibrary Loan
When patrons want material that is not available within the Polo Public Library, they may
search the library catalog, available at www.pololibrary.org If an item is not found in the
catalog staff will assist in the request of interlibrary loan. Materials borrowed through
interlibrary loan have a circulation period which is determined by the lending library, not
Polo Public Library. We are happy to borrow materials from other libraries, but patrons
must respect the date by which those materials must be returned to their home libraries.
It is crucial that materials borrowed through interlibrary loan be returned in a timely
manner. Habitual failure to do so may result in individual loss of the privilege.
Circulation - Length of Loan
The Polo Public Library circulates materials in a variety of formats including books,
magazines, audiobooks, DVDs, videocassettes, compact discs and CD-ROM. The
following terms of loan are applicable as indicated:
- Books: 2 weeks, 1 renewal
- Audiobooks/CD-ROM: 2 weeks, 1 renewal
- Movies (DVD or VHS): 1 week, 1 renewal
- DVDs (new): 1 week, no renewal
- Magazines: 1 week, 1 renewal
- Music (compact disc): 3 weeks, 1 renewal
- E-Readers: 2 weeks, no renewal
Material may be renewed once by dialing 888-542-7259 as long as it has not been
requested by another patron or is not designated as non-renewable. The automated
system will advise if an item in not renewable. Material may also be renewed in person,
online via the library catalog, or by calling the library.